Getting Started as an Admin
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      1. Eolas Medical Support
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      3. Getting Started as an Admin

      Admin Guide: General Overview of the Eolas Medical Platform

      General overview of the Eolas Medical platform for admins, covering navigation, managing users, adding content, and using mini-apps.

       

       

      Step-by-Step Guide

      1. Understanding the Admin Panel

      • When you log in, you will land on the Space Screen.
        • This can be renamed to reflect your specific department or hospital.
      • The Admin Panel is located in the top-right corner, where you perform most admin functions.
      • Regular users (read-only) see a simplified version of the platform without admin functionalities.

      2. Tabs on the Platform

      • Me Tab: Personal portfolio for individual users.
      • Department Tab: Represents your space, where department-specific content is hosted.
      • Hospital Tab: Separate space for hospital-wide resources.
      • Organisation Tab: Umbrella space for larger organisations (e.g., Trusts), holding multiple spaces.
      • Knowledge Hub: Publicly available, nationally curated resources provided by Eolas Medical.

      3. Admin Functionality

      • To manage your space, go to the Admin Panel. Here, you’ll find two key options:
        1. Content Management: Add, edit, and manage your content.
        2. Manage Users: Invite, manage, and control user access.

      4. Managing Users

      • Inviting Users:
        • Use an invite link, QR code, or email to invite users.
      • Managing Admins:
        • Add admins by searching for a user and assigning either section-specific or full admin rights.
      • Access Control:
        • Configure access settings:
          • Open Access: Allow all platform users to access your space.
          • Invite Only: Restrict access to invited users.
          • Trusted Emails: Pre-authorise access for users with specific email domains.
      • Access Requests:
        • Review and approve or reject access requests in the Access Requests section.

      5. Adding and Managing Content

      • Navigate to Content Management to add or edit content in your space:
        • Add New Sections: Choose between sections with subsections or file-only sections.
        • Generic Content Repository:
          • Use this for clinical guidelines, rotas, pathways, or department documents.
          • Monitor expiration dates for content and update as necessary.

      6. Document Types

      • Files: Upload Word documents, PDFs, and other files.
      • Links: Add links to external or in-app resources.
      • Flashcards: Visually engaging content for quick learning or reminders.
      • Editor Items: Create custom documents directly within Eolas using version control.

      7. Mini-Apps

      Mini-apps provide tailored functionality for specific needs:

      • Meet the Team: Showcase department team members.
      • Education and Learning: Host educational materials and track user completions.
      • Newsfeed: Share updates with users and send push notifications.
      • Patient Leaflets: Provide accessible leaflets via QR codes.
      • Contacts: List contact information for your space.
      • Checklists: Create and manage department-specific checklists.

      8. Publishing and Managing Content

      • Use the Drafts Feature to review documents before publishing.
      • Manage content visibility with options to:
        • Download
        • Move
        • Create Shortcuts
        • Share Links
        • Unpublish Documents

      9. Switching Spaces

      • To switch between spaces, click Switch Space in the top menu.
      • This allows you to navigate between different departments, hospitals, or organisations seamlessly.

      Common Questions This Article Answers

      General Admin Features

      • What is the Admin Panel on Eolas Medical?
        The Admin Panel is where admins manage content, users, and settings for their space.

      • How do I navigate between spaces?
        Use the Switch Space option in the top menu to move between different spaces.

      Managing Users

      • How do I invite new users to my space?
        Use the Manage Users option in the Admin Panel to send invites via email, QR code, or links.

      • Can I control who accesses my space?
        Yes, you can configure access settings as Open, Invite Only, or Trusted Emails.

      • How do I manage admin roles?
        Add or modify admin rights in the Manage Admins section.

      Content Management

      • What types of content can I add?
        Files, links, flashcards, and editor items can all be added to your space.

      • How do I add clinical guidelines to my space?
        Use the Generic Content Repository to add documents like rotas, guidelines, or policies.

      • Can I track document expiration dates?
        Yes, you can monitor upcoming expirations and update or remove outdated content.

      Mini-Apps

      • What are mini-apps?
        Mini-apps like Education and Learning, Newsfeed, and Patient Leaflets provide additional functionality tailored to specific needs.

      • How do I send updates to users?
        Use the Newsfeed app to share updates and send push notifications.

       

       

       

      Next:


      Adding Content to a Generic Content Repository

      Inviting Users

       

       

       

       

       

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      Transcript of Video

      0:00 - Introduction to the platform for admins.
      0:14 - Overview of the space screen and admin panel location.
      0:24 - Explanation of regular user vs admin views.
      0:48 - Description of tabs: Me, Department, Hospital, Organisation, Knowledge Hub.
      1:43 - Details about the Organisation Tab and linked spaces.
      2:34 - How to use the Admin Panel for managing users and content.
      2:51 - User invitation options: link, QR code, or email.
      3:29 - Setting access permissions and trusted email domains.
      4:09 - Content management: adding sections, managing files, and creating mini-apps.
      5:11 - Mini-app examples: education materials, newsfeed, patient leaflets, and checklists.
      6:13 - Using the generic content repository for clinical guidelines.
      7:16 - Managing document versions and sharing links.
      7:48 - Closing remarks and support contact information.

      Support Contact

      For more detailed guidance, visit our Knowledge Base or email us at support@eolasmedical.com.

      Additional Notes

      • Custom Tab Names: Contact support if you’d like to rename tabs to reflect your organisation's structure.
      • Mini-Apps: Tailor your space to your needs with mini-apps for education, communication, and more.

      This guide equips admins with everything needed to manage spaces, users, and content effectively on Eolas Medical.