Version History allows admins to view and compare past versions of items, showing changes, titles, and expiry dates. This feature aids in tracking content evolution and supports auditing tasks.
Introduction
Hello and welcome! In this guide, I am pleased to introduce you to one of our latest features - Version History.
What is Version History?
- Version History allows admins to see previous versions of an item along a timeline.
- You can view the title, expiry date, who made changes, and the actual file.
- This feature can answer questions such as, "When I opened an X protocol or guideline on December 12th, 2023, what did I see?"
Upcoming Enhancement
- Soon, we will add a textbox for admins to summarise the changes made to the file when editing. This will be optional.
How to Use Version History
Step-by-Step Guide
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Viewing the Existing Item:
- Start by viewing the existing item to see what’s there. (Open the file)
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Making Changes:
- Click on Edit.
- Replace the current file with a new document.
- Edit the name and add an expiry date.
- Click Done.
- Verify that the item has changed.
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Viewing Version History:
- Click on the three dots dropdown menu and select Version History.
- You will see the previous and current versions of the file.
- Click on the previous version to view it.
- Example: See that your colleague Francesco made changes on July 2nd, 2024.
- You can see the keywords and the file's name at that time and open the file.
Benefits
- This feature helps you understand what content was available to users at any point in the past.
- It can assist with auditing tasks.
Conclusion
I hope you find this feature useful. If you have any questions or feedback, please let me know. Thank you for using Version History!