This guide explains how admins can create and share login token links, allowing users to access sections or files without needing to input passwords or create profiles.
Step-by-Step Instructions
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Ensure You’re an Admin
- Only admins can create and share login token links. If you’re not an admin, contact your organization's admin team for assistance.
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Create a Login Token
- Log in to the Admin Panel and navigate to Manage Users.
- Check if a login token already exists. If not:
- Click Create New Login Token.
- A login token will now be available for sharing with users.
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Share a Section or File Using a Login Token
- Navigate to the section or file you want to share.
- Click on Share Section or Share File.
- Ensure the Add Login Token checkbox is ticked.
- This step is crucial to allow access without requiring passwords or profiles.
- Copy the link and share it with the intended users.
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Verify Login Token is Active
- Double-check that the login token is correctly added to the link.
- Links without the token will prompt users to create a profile or log in, which defeats the purpose of this feature.
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Key Use Cases
- Sharing read-only access to files or sections with external stakeholders.
- Providing quick access to temporary users without requiring full profile creation.
Transcript of Video
0:01 - Introduction to sharing links with login tokens and the benefits of not requiring passwords or profiles.
0:18 - Explanation that only admins can create login tokens and the process to do so.
0:30 - Navigating to the Admin Panel and creating a new login token.
0:42 - How to add a login token for quick access to spaces.
1:00 - Demonstration of sharing a section or file and ensuring the Add Login Token box is ticked.
1:19 - Importance of including the login token in the link to avoid login prompts.
1:28 - Using the login token feature for sections or individual files.
1:51 - Closing remarks and support contact information.
Common Questions
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What is a login token?
A login token is a unique identifier that allows users to access specific content without logging in or creating a profile. -
Can non-admins create login tokens?
No, only admins can create and manage login tokens. -
What happens if the Add Login Token box is not ticked?
Users will be prompted to log in or create a profile to access the content. -
How do I revoke a login token?
Login tokens can be managed and revoked in the Admin Panel under Manage Users.
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Potential User Questions
- How do I share a section without requiring login?
- What is a login token in Eolas Medical?
- How can admins create login token links?
- Why is my shared link asking for login credentials?
- Can I provide access to files without creating a profile?
- How do I add a login token to a shared link?
- What are the steps to manage login tokens in the admin panel?
- How do I create a shareable link for external users?
- Is it possible to disable password requirements for shared content?
- How do I revoke access to a shared login token link?
Support Contact
For additional help, email us at support@eolasmedical.com. If you have questions or face issues while using login tokens, our team is here to assist!