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Edit Eolas Editor Files and Add Hyperlinks

This guide takes you through how to edit existing Eolas editor files and add links to your other existing content on Eolas or external websites. 

 

 

Step-by-Step Guide

1. Open an Editor File to Edit

  • You can identify an editor file by its distinct file icon in your content list.
  • To start editing, either click the three dots next to the file and select Edit Draft, or open the document itself and choose Admin Actions > Edit Draft.

2. Update File Details (Optional)

  • Before entering the document, you'll be prompted to update details such as the file name, review date, stewards, and keywords.
  • If you don't need to change any of these, simply click Next to move straight into the file.

3. Edit Text and Images

  • Once inside the file, you can click anywhere to edit the text directly, or insert images as needed.

4. Add an Internal Hyperlink (to Other Eolas Guidance)

  • Highlight the text you want to turn into a link, then click the link button.
  • Select the link to document icon to search for and link to other guidance already hosted on Eolas.
  • Search by title or keyword (for example, a related condition or symptom) to find the relevant guidance, then select it to apply the link.
  • When a user clicks the linked text, they'll be taken straight to that guidance page within Eolas.

5. Add an External Hyperlink

  • To link to content that isn't hosted on Eolas, highlight the text, click the link button, paste in the external URL, and select Link to URL.
  • When a user clicks the linked text, they'll be taken to that external website.

6. Remove a Hyperlink

  • To remove either an internal or external link, click on the linked text and select Remove Link.

7. Save as Draft, or Publish

  • Once you've finished making changes, click Next.
  • You can add a summary of changes to describe what you updated.
  • If you'd like a colleague to review the changes or to continue working on it before it goes live, select Save as Draft.
  • If you're ready for the changes to go live, select Publish — this will override the current live version.

8. View Version History and Draft Versions

  • To see all existing drafts and published versions, open Admin Actions and select Version History.
  • From here you can view any saved draft or the currently published version, and open a draft again to continue editing it.

Common Questions This Article Answers

Editing Content

How do I edit an existing Eolas editor file?
Click the three dots next to the file and select Edit Draft, or open the file and use Admin Actions > Edit Draft.

Do I have to update the file name, keywords, or review date every time I edit a file?
No — these fields are optional when editing. You can click Next to skip them and go straight into the document.

Adding and Managing Links

How do I link one piece of Eolas guidance to another?
Highlight the text, click the link button, select the link to document icon, and search for the guidance you want to link to.

How do I add a link to an external website?
Highlight the text, click the link button, paste the URL, and select Link to URL.

How do I remove a hyperlink from text?
Click on the linked text and select Remove Link.

Publishing and Version Control

What's the difference between saving as a draft and publishing?
Saving as a draft keeps your changes for review without affecting the live version. Publishing immediately replaces the current live version with your changes.

Can I see previous drafts or the currently published version of a file?
Yes — open Admin Actions or select the three dots and select Version History to view all saved drafts and the live published version.

Transcript of Video

0:00 - Introduction: this video covers editing Eolas editor files and adding links.
0:04 - Identifying an editor file by its icon, and two ways to open it for editing (three dots > Edit Draft, or Admin Actions > Edit Draft).
0:24 - Optional file detail fields (name, review date, stewards, keywords) — click Next to skip and enter the file.
0:35 - Editing text and inserting images once inside the file.
0:42 - Adding a hyperlink: highlight text and click the link button.
0:50 - Linking to other Eolas guidance via the link to document icon and searching for the target guidance.
1:04 - Example: searching for and selecting a specific guidance page to link to.
1:13 - How the internal link behaves for the end user, taking them to the linked guidance.
1:25 - Removing a link using the Remove Link option.
1:29 - Adding an external link: pasting a URL and selecting Link to URL (example: linking to Google).
1:44 - How the external link behaves for the end user.
1:52 - Removing an external link the same way as an internal one.
1:55 - Finishing edits, clicking Next, and adding a summary of changes.
1:59 - Choosing to save as a draft for review, or publish to override the live version.
2:16 - Viewing all drafts and the published version via Version History.
2:32 - Reopening a saved draft to view or continue editing it.

Support Contact

For more detailed guidance, visit our Knowledge Base or email us at support@eolasmedical.com.